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Scanning Services
Experience business efficiency and innovation with our document management and digitisation solutions
Our secure scanning and digitisation services will help you convert your information and data into digital formats for ease of use, storage and access. Index, search and understand your documents and records better.
We understand that our clients' documents may contain confidential information and we guarantee full confidentiality and proper handling of sensitive information.
How Much money is your team spending each month searching for files?
“The typical executive spends 150 hours a year (almost an entire month), searching for lost information.
For someone earning $100,000 a year, this loss is equivalent to $7,682 annually”
– Forbes
Protect your Documents from Natural Disasters
What business contingencies do you have in place in the event of a Natural disaster? Are your documents safe in the event of a flood, cyclone or fire? What would it mean to your business if a natural disaster destroyed your physical documents? By scanning and storing documents in the cloud, we can help your business protect your files from loss or damage, ensuring business-critical information remains accessible even in the face of adversity.
Streamlined Document Retrieval
With Optical Character Recognition (OCR) technology, scanned documents become searchable and easily retrievable. Say goodbye to endless hours spent sifting through physical files. With a simple keyword search, employees can locate specific documents within seconds, boosting efficiency and eliminating unnecessary frustration.
A combination of OCR and handwriting recognition software captures data from scanned forms, surveys, invoices, HR records, manuals, magazines, books and more and transforms images of handwritten, typed and printed scripts into machine-encoded text that can be electronically searched and converted for easy insertion into Word, Excel or PDF files.
Space Optimisation
Physical document storage requires valuable office space and incurs ongoing maintenance costs. By digitising archived documents and storing them in the cloud, businesses can free up physical space for more productive use while reducing overhead expenses associated with storage facilities.
Scanned Document Readability
Scanning documents with a high quality DPI (Dots per inch), better known as PPI (Pixel per inch), means higher quality images and files reducing data loss and enabling users to zoom in on the relevant sections of larger files.
When we scan your documents using optical character recognition software (OCR), you have the choice of a variety of resolution settings measured in dots per inch (dpi), a traditional printing measurement that's also used for digital images.
What will work best for your company depends on your needs. The higher the resolution, the more legible your document is. But higher resolution comes with bigger files, eating up room on hard drives and causing longer online downloads.
Our expert team can help you get the best outcome for your stored documents, ensuring document readability and balancing this with file size.
Enhanced Document Accessibility, Security and Compliance
In today's interconnected world, hybrid and remote working demands access to documents and files stored in the cloud. Cloud document scanning enables seamless access to archived documents from anywhere, at any time. Whether employees work from home, travel, or at the office, they can easily and quickly retrieve the information they need, fostering collaboration and productivity.
Our Documents that are scanned and hosted in the cloud, offer robust security features, including encryption, access controls, and regular backups. Unlike traditional paper documents susceptible to theft, loss, or unauthorized access, digital documents stored in the cloud are protected by multiple layers of security, safeguarding sensitive information.
Cloud document scanning also ensures businesses meet compliance requirements by providing audit trails, version control, and secure access permissions, minimizing the risk of fines or legal repercussions.
Access your documents from anywhere
Search for a file with a single keyword
Safeguard your documents with a cloud solution
XRX Document Imaging Service can provide a range of scanning solutions. Our team caters for scanning to enterprise-wide document storage and retrieval systems. We can provide this service at our premises, provide specialised staff to assist or train your team at your location or a complete on-site turnkey scanning solution. Scanning your Documents and digitising your records will help you:
- Search for a file with a single keyword
- Access your documents from anywhere
- Store and archive your documents in a failsafe cloud solution
- Share your digital documents with colleagues across many sites and physical locations
- Safeguard your documents, avoid document destruction through natural disasters.
- Free up office space, no more filing cabinets or large offsite storage requirements
- Improve business efficiencies, your documents can be fully searchable so you will not be
required to go looking through the archives when a customer asks for that document from 4
years ago.
Scanning Enquiry
Do you want to do it yourself?
By all means, we sell scanners to enable you to do it yourself. XRX Business Centre provides scanning services because many businesses find scanning their documents a cumbersome process. Additionally, we use experienced staff, high-speed scanners and intelligent software to process documents. Our team is also trained in both the scanning process and the relevant document preparation steps required – ensuring you get the best results.
View our Range of Scanners?
Visit our Scanner solutions page